Job Description

Metro is a forward-thinking real estate development company transforming communities across Florida. We’re driven by innovation, collaboration, and a commitment to excellence. Our projects bring together cutting-edge amenities, vibrant community planning, and future-focused design. At Metro, people are our greatest asset — and we invest in those who are ready to grow and lead.

Overview:

We are seeking a dedicated Executive Assistant to provide high-level support to the Principal of Metro Development Group. In this role, you will help manage Metro’s day-to-day operations while also supporting ULTRAFi, Metro’s high-speed internet and smart-home technology platform. The position plays a critical role in managing priorities, driving follow-up, and ensuring seamless execution across both Metro and ULTRAFi initiatives in a high-traffic, fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and reliable, with a strong sense of ownership. They will serve as a trusted partner, keeping track of commitments, following through relentlessly, and ensuring the executive’s priorities are managed efficiently. This role requires a highly adaptable individual who can manage priorities during and beyond standard office hours, complements the executive’s strengths, maintains a positive personality, and thrives in an environment with frequent interruptions.

Schedule:

In-office, Monday through Friday, starting at 8:30 a.m. and typically ending between 5:30–6:00 p.m., with flexibility for extended hours as required to support the Principal’s priorities. Occasional weekend work may be required, which can typically be completed remotely.

Responsibilities:

• Manage the Principal’s calendar, meetings, and communications with professionalism, clarity, and conciseness.
• Take accurate and actionable meeting notes, track follow-ups, and ensure deadlines are met without constant direction.
• Support ULTRAFi operations, including contract tracking, billing coordination, research, and process organization (approximately 25% of role).
• Draft professional correspondence, reports, and summaries aligned with the Principal’s style and voice.
• Organize, prioritize, and execute administrative and operational tasks efficiently in a high-energy environment.
• Collaborate effectively with cross-functional teams and stakeholders to ensure smooth execution of initiatives.
• Maintain confidentiality and handle sensitive information with integrity and discretion.
• Utilize technology and organizational tools (Microsoft Office, Outlook, Excel, and other platforms) to streamline processes.
• Exhibit flexibility to manage occasional after-hours or remote tasks when required.
• Anticipate needs, identify gaps, and proactively resolve issues before they escalate.
• Serve as a reliable point of contact for internal and external partners, ensuring all action items are completed and communicated effectively.

The above description and responsibilities represent some of the more important aspects of the position, however, all duties and responsibilities are not necessarily listed, and those listed are intended as a guide to the general nature of the position.

Qualifications:

• Minimum 5 years’ experience in an Administrative Assistant, Executive Assistant, or similar support role.
• Exceptional organizational skills with the ability to manage multiple priorities and follow through with precision.
• Strong written communication skills, including concise email drafting, professional correspondence, and clear reporting.
• Excellent note-taking skills and follow-up discipline in high-volume environments.
• Strong problem-solving skills with the ability to think independently, adapt quickly, and make sound, informed decisions.
• Self-motivated, detail-oriented, and accountable, capable of completing tasks efficiently with minimal oversight.
• Tech-savvy and comfortable with Microsoft Office, scheduling platforms, and productivity tools.
• Integrity and discretion in handling confidential information.
• Ability to thrive in a fast-paced, high-interruption environment.
• Flexibility to work beyond regular office hours as needed.

Preferred Qualifications:

• Experience supporting multiple business lines or operations simultaneously.
• Familiarity with contract tracking, billing processes, or project coordination.
• Previous exposure to executive-level decision-making and cross-functional collaboration.
• Positive attitude with a sense of humor and the ability to complement an executive’s work style.

Additional Requirements:

• Metro Development Group maintains a zero-tolerance drug and alcohol-free workplace policy. Offers of employment are conditioned upon the completion of a pre-employment drug test.
• A pre-employment background check is required for all positions.
• Employees must be legally authorized to work in the US without sponsorship.

What we offer:

• Competitive pay
• Opportunities for career growth
• Excellent Medical, Dental, Vision and Life Insurance
• 401(k) Retirement Plan
• PTO Paid Time Off
• Paid Holidays
• Mileage Reimbursement

Work Environment:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Typical office environment with low-level noise exposure.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to navigate various departments of the organization’s physical premises.
• May require extended hours, including evenings and weekends, depending on project needs.

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