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Senior Administrative Assistant

Full Time

Greenlawn NY 11740 USA

Posted 09/19/2025

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Job Description

At BAE Systems, you will be part of a purpose-driven mission to protect those who protect us. We are a global defense, aerospace, and security company committed to innovation, integrity, and excellence. Our team members thrive in a collaborative environment that values diversity, encourages professional growth, and support work-life balance. Join us and help make a meaningful impact while advancing your career in a company that prioritizes both national security and employee development.

The Administrative Assistant provides high-level administrative support to senior leadership, ensuring efficient operation for the Combat Identification Products and Systems (CIPS) Organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-orientated, and capable of handling sensitive information with integrity.

Key Responsibilities:

• Pro-actively manage CIPS Director calendar and de-conflict meetings as necessary for effective and efficient time management and schedule meetings as requested

• Proactively and accurately complete expense reports (pre-expense airfare as soon as it is booked; finalize remainder of report upon return)

• Plan and execute staff meetings as requested

• Manage, record, and disseminate meeting action items

• Customer meetings - Logistics support for meetings (parking, visitor info, clearances, signs, food, internet access, hardcopies, action item/attendee sheets)

• Knowledgeable on company policies or know where to find and refer when asked

• Book travel and make changes as necessary

Required Education, Experience, & Skills

• 5+ years of administrative experience, with at least 2 years supporting senior leadership
• Exceptional written and verbal communication skills
• Strong proficiency in Microsoft suite (Outlook, Teams, Word, Excel, Powerpoint)
• Ability to prioritize tasks, work independently, and maintain a high level of attention to detail
• Professional demeanor and strong interpersonal skills

Preferred Education, Experience, & Skills

• Bachelor's degree preferred

• Experience supporting senior leadership within a defense or aerospace company

• Proficiency in collaboration tools such as sharepoint and Concur

• Strong project coordination or light project management

• Ability to manage complex international travel arrangements

• Experience preparing senior-level briefings

• Strong judgement and problem solving skills

Pay Information
Full-Time Salary Range: $59149 - $94639

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team making a big impact on a global scale. At BAE Systems, you ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

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Location Greenlawn, NY, 11740, United States

Categories Professional

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Job Code 116446BR

Senior Administrative Assistant

Job Tags

Full time, Local area,

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